Epic Law Enforcement

User Management

Administrators create users based on the persona in the system, e.g., Officers, Field Agents, Deputies, Guards, Clerks, Employees, or others. Users are created based on information to control the user’s data access and management rights.

Roles & Privileges Management

Administrators assign and manage the users’ action privileges based on their roles in the law enforcement system. Roles are allowed to discover data, and when they do, they are provided with create/read/edit/delete privileges.

Facility Master

Record, manage, and access all information about your Facility, including Facility Name, Administrative Entity, Facility Status, and other information.

Detention Facilities

Record, manage, and access all information about detention facilities that house inmates, ranging from short-term holding cells to long-term correctional facilities. Detention facilities have areas for booking, processing, and housing inmates, along with medical and mental health units.

Suspect Master

Record, manage, and access all information about suspects, including Suspect's Name, Identification Numbers, Demographic Information, and various Addresses.

Suspect Health Records

Record, manage, and access information related to the suspect's physical attributes, mental health, medical records, and vaccinations.

Suspect Transfers

Transfer suspects from one location to another.

Suspect Criminal Records

Manage and generate the suspect's criminal records.

Biometrics Management System

The Biometrics Management system centralizes the collection, storage, and analysis of biometric data such as fingerprints, facial recognition, iris scans, and voice patterns. The Biometrics Management system enables officers to quickly identify individuals in scenarios ranging from crime scenes to border control by matching biometric markers against databases of known criminals, missing persons, or immigration records. This system integrates with existing criminal justice systems to streamline the identification process, reducing the time from arrest to identification and thereby accelerating investigations.

The benefits extend beyond identification as this system enhances security measures by improving access control to sensitive areas within law enforcement The system also supports forensic analysis in criminal investigations, where biometrics can provide crucial evidence. By automating and securing the handling of biometric data, the Biometrics Management system not only improves operational efficiency but also helps in maintaining privacy and compliance with legal standards regarding data protection. This can lead to more accurate and quicker resolutions of cases, fostering public trust through reliable and transparent use of technology in policing.

Suspect Processing System

The Suspect Processing system automates and streamlines the initial stages of handling suspects from arrest to booking. It begins when an individual is taken into custody, where the system records personal details, charges, and any immediate observations or evidence. The Suspect Processing system integrates with fingerprinting, photography, and DNA collection for identification purposes, ensuring that all information is accurately captured and linked to the individual's criminal record. The system also facilitates the generation of legal documents like arrest reports or booking sheets, reducing the likelihood of errors that can occur with manual data entry.

Beyond basic processing, the Suspect Processing system enhances inter-agency communication by interfacing with national or international criminal databases to check for outstanding warrants, past criminal history, or to alert other jurisdictions about the arrest. This connectivity helps in risk assessment by providing law enforcement with a comprehensive background on the suspect, which can guide decisions on custody, bail, or further investigation. Additionally, the Suspect Processing system supports case management by tracking the suspect's journey through the justice system, ensuring all procedural steps are followed, and providing real-time data to legal teams, thereby improving efficiency and accountability in the judicial process.

Criminal Records Management System

The Criminal Records Management system for law enforcement primarily serves as a centralized repository for storing, organizing, and retrieving criminal data. This system captures detailed information on arrests, convictions, warrants, and other legal proceedings, ensuring that law enforcement officers have quick access to accurate criminal histories. The Criminal Records Management system integrates data from various sources like court systems, correctional facilities, and field reports, making it easier to track individuals' criminal activities over time.

The benefits of the Criminal Records Management system extend beyond mere data storage. This system facilitates improved decision-making by providing law enforcement with comprehensive insights into crime patterns, repeat offenders, and regional and national crime trends. This capability aids in predictive policing, resource allocation, and strategic planning. Moreover, the Criminal Records Management system enhances inter-agency cooperation by allowing secure data sharing, which is crucial for collaborative investigations across different jurisdictions.

Mobile Evidence Collection System

The Mobile Evidence Collection system revolutionizes how law enforcement gathers, manages, and processes evidence directly from the field. It allows officers to capture evidence using mobile devices like smartphones or dedicated handheld units. This includes taking photos or videos of crime scenes, recording witness statements, scanning documents or fingerprints, and even collecting digital evidence from devices on-site. This module ensures that all data is timestamped, geotagged, and securely linked to specific cases, reducing the risk of evidence contamination or loss.

The benefits of the Mobile Evidence Collection system include real-time documentation and immediate upload to a centralized database, which speeds up the investigative process. This system minimizes the backlog in evidence processing by allowing for preliminary analysis on the spot. Officers can tag evidence with case details, making it easier to maintain chain of custody. The Mobile Evidence Collection system also enhances transparency and accountability by providing an auditable trail of evidence handling from collection to courtroom presentation, thus bolstering the integrity of legal proceedings.

Smart Evidence Lockers Management System

The Smart Evidence Lockers Management system revolutionizes how law enforcement handles evidence by providing a secure, automated solution for evidence storage and retrieval. This system uses technology like RFID, barcodes, and biometric access controls to ensure that only authorized personnel can interact with specific pieces of evidence. The Smart Evidence Lockers Management system automatically logs every instance when evidence is placed into or removed from lockers, maintaining an immutable chain of custody that is critical for legal proceedings. This tight control reduces the risk of evidence tampering or loss, as the system tracks location, condition, and access history in real-time.

Additionally, the Smart Evidence Lockers Management system streamlines administrative tasks by integrating with other Epic Law Enforcement systems, allowing for seamless documentation and evidence tracking across different departments or jurisdictions. The automation of these processes not only cuts down on paperwork but also minimizes human error. Officers can quickly locate and retrieve evidence for court or further investigation, enhancing efficiency. The Smart Evidence Lockers Management system can also alert staff when evidence needs to be moved, examined, or is nearing the end of its retention period, ensuring compliance with legal and procedural standards. This technology thus supports law enforcement by improving evidence integrity, operational efficiency, and accountability.

Evidence Management System

The Evidence Management system streamlines the collection, storage, tracking, and retrieval of evidence throughout the lifecycle of a criminal investigation. This process begins by cataloging evidence at crime scenes or during arrests, assigning unique identifiers to each item, and documenting its chain of custody. This ensures that every piece of evidence, whether it's physical, or biological, is accounted for and can be traced back to its origin, thus maintaining its integrity in court.

The Evidence Management system also automates many of the administrative tasks associated with evidence management, reducing human error and time spent on paperwork. This system provides secure storage solutions with controlled access, ensuring evidence is preserved under optimal conditions. By integrating with broader law enforcement databases, the Evidence Management system enhances case management, supports investigations with quick data retrieval, and aids in the prosecution by providing a clear, verifiable record of evidence handling from collection to court presentation.

Digital Evidence Management System

The Digital Evidence Management system primarily serves to centralize, organize, and protect the vast amounts of digital evidence gathered during investigations. This includes videos from body cameras, dash cams, surveillance footage, audio recordings, photographs, and digital files like emails or social media posts. By cataloging and indexing this data, the Digital Evidence Management system ensures that evidence is easily searchable and accessible, reducing the time officers spend sifting through unrelated materials. The Digital Evidence Management system also provides secure storage solutions, often with encryption and chain of custody documentation, to maintain the integrity and authenticity of evidence for legal proceedings.

Moreover, the Digital Evidence Management system streamlines workflows by automating evidence tagging, categorization, and sharing processes among departments or with legal teams. This automation not only speeds up case preparation but also enhances collaboration by allowing authorized personnel to access and review evidence remotely. The system integrates with the Evidence Management system and other Epic Law Enforcement systems, providing a cohesive link between evidence and case details, which helps in building stronger, evidence-based cases. Additionally, the Digital Evidence Management system includes features for redaction and anonymization, ensuring compliance with privacy laws and protecting sensitive information, thereby supporting both transparency and confidentiality in legal processes.

Employee Master

Record, manage, and access all information about employees, including Employee Name, Identification Numbers, Demographic Information, Employment Status, and various Addresses.

Employee Attendance

Department heads capture and track employee attendance records, and they can generate attendance reports for employees in administrative departments and various facilities.

Employee Records

Department heads and supervisors track and manage employee professional records, transfers, and actions throughout their employment.

Employee Assignments

Manage and track all employee assignments along with their job titles, positions, duties, and locations in all entities within the system.

Health Records

Record, manage, and access information related to the employee physical attributes, mental health, medical records, and vaccinations.

Training Records

Track and manage all employee training records.

Diploma Records

Track and manage employee diploma records and academic achievements.

Performance Records

Department heads and supervisors track and manage employee performance records, discipline, certifications, disciplinary actions, and appreciation letters.

Staff Biometric Attendance

Capture, store, and verify biological measurements and unique physical characteristics to identify and automatically recognize staff for attendance purposes.

Staff Tracking

Track and identify the physical location and presence of officers and staff.

Suspect Tracking

Track and identify the physical location and presence of suspects.

Law Enforcement ChatBot

Intelligent chatbot that answers general questions law enforcement officers and staff might have.

Decision Support Dashboard

User-friendly dashboards for each user role allow quick access to useful and important information.

Data Mart

Extract and transform all transactional data into a separate data mart for better and faster analysis and reporting.

Enterprise Integrator

Using enterprise integration services, you can extract, transform, and load data from other enterprise applications, databases, files into Epic Law Enforcement and vice versa.

Microsoft Teams Integrator

Integration with Microsoft Teams for presentations, chat, messaging, and audio and video calls.

Zoom Integrator

Integration with Zoom for presentations, chat, messaging, and audio and video calls.

Biometrics Integrator

Integrate your Epic Law Enforcement solution with biometric devices, e.g., fingerprint, facial, and iris recognition systems.

Google Meet Integrator

Integration with Google Meet for presentations, chat, messaging, and audio and video calls.

Support for Web Content Accessibility Guidelines (WCAG 2.1)

Epic Law Enforcement makes the solution more accessible to people with a wide range of disabilities, including visual, auditory, physical, speech, cognitive, language, learning, and neurological disabilities.

Multi-Lingual User Interface

Users may flip from one language to another with the ckick of a button, e.g., English, Arabic.

Multi-Lingual Reports and Indicators

Reports and indivators may be generated in several languages, e.g., English, Arabic.